We all got a good laugh back in February when that one student clicked “reply all” to the Lang Student Union Valentine’s Day eVite saying…
The same thing happened a couple weeks later with an e-mail from the Asian Student Society, which allowed the whole student body to view an argument between an Asian Student Society representative and Michael Stewart, another student who decided to hit “reply all.” #Drama.
Yet, how embarrassing must it be for that student to have the whole school be able to see an interaction that was meant to be one-on-one? Here are some tips to help you avoid being “that guy” everyone’s talking about:
1) Know the difference between “Reply” and “Reply to All” and pay attention when responding to group e-mails!
This seems to be the main issue here. Many of us get e-mails directly to our phones and hastily respond from there. If you’re the type of person that does this, it’s best to play it safe and e-mail the person you want directly, instead of simply replying to the mass email.
2) Use proper spelling, grammar and punctuation.
This is particularly important when replying to an email that will be seen by a professor or any member of The New School faculty. Seriously, we’re in college now. We should all know the difference between “you’re” and “your.” So proof read your e-mails before sending them!
3) Read the email carefully and in its entirety before responding.
Don’t waste a person’s time by asking a question that might have already been answered in the e-mail! If you need clarification, proceed to ask but be specific.
4) Email professors and peers at appropriate times.
Try to send out e-mails before about 9PM. Many professors have families and lives outside of your class. Fellow students have work and other obligations. Recognize and respect that. If you send an e-mail out at 1AM, don’t expect a response.
5) Hold back the casual tone when emailing professors and faculty.
Unless otherwise specified, you should always refer to your instructor as “Professor _____.” Be cordial and formal in your e-mail interactions with faculty. No “hey, what’s up?” Save that for Facebook.
We know you’re busy—everyone is. However, that’s no excuse not to take email interactions seriously and handle them with grace, dignity and respect.
by Rafaella Gunz
photo provided by Google
posted by Tene’ Young